10 Tenant Engagement Strategies to Mitigate Renewal Risk

10 Tenant Engagement Strategies to Mitigate Renewal Risk

Kasey Tross

Kasey Tross

Freelance Author, VTS

According to Statista, in the fourth quarter of 2019, workplace room vacancies were at 9%. By the second quarter of 2021, vacancies had virtually doubled to 17.2%, owing to the significant shift to virtual workspaces in the course of the pandemic. By the 3rd quarter of 2021, vacancy costs had long gone down to 12.4%– but they’ve hardly budged considering that.

In today’s business serious estate marketplace, tenant engagement tactics are a pivotal component in attracting new occupants and retaining tenants. Read on to study a lot more about how to use tenant engagement to superior recognize what tenants truly want and how you can present it.

What is tenant engagement?

Tenant engagement is all about generating positive connections for greater tenant retention. A tenant who feels like their landlord or residence supervisor puts them initial will feel valued, and they’ll be much more related to their leased residence, the property supervisor, and the other occupants–and considerably less likely to leave.

Why is tenant engagement crucial?

Two words and phrases: encounter economic climate.

In latest a long time we’ve found a gradual change from a item-based financial state to an practical experience economic system. Simply put, men and women would relatively spend their revenue on an expertise than on a actual physical object. But what does that signify for CRE, and how does it issue into tenant engagement?

Potential tenants are searching for a seamless, streamlined practical experience in the areas they occupy. Instead than owning a checklist of tangible features, they’re basing leasing choices on the all round office working experience a room (and its property administration) can offer them and their staff, the two digitally and bodily.

For current tenants, tenant engagement is about creating an working experience of ownership and empowerment. When you use tenant engagement approaches to empower your tenants with equipment like routine maintenance request tracking, social celebration arranging, direct access to features, and stress-absolutely free security, tenants really feel invested in the rental property and are additional probable to consider it their home absent from dwelling.

How can technology assistance with tenant engagement?

With an knowledge economy, tenants are no for a longer time just searching for a assets with lower hire rates, a great health and fitness center, and an onsite cafe. They are searching to landlords to offer a virtual natural environment that is as streamlined, practical, and desirable as the bodily workplace space–and it has to satisfy their requires.

Tenant encounter program like VTS Increase brings together electronic tenant engagement with the skill to monitor engagement facts, giving creating house owners and house administrators precious insights to assist a customer-very first strategy to assets management. Studying what your tenants want and anticipating their foreseeable future wants can help you stand out from the competitors and develop brand name loyalty to keep fantastic tenants.

Crucial components of a tenant engagement strategy

Physical amenities

Give occupants the capability to report routine maintenance issues with just a several clicks, and permit them keep track of the development of servicing requests so they’re not still left in the dark. Not only is it hassle-free for your tenants, it also enables you to capture small routine maintenance challenges in a timely manner ahead of they grow to be significant types, saving you headaches later on on.

Place planning

Several providers approach to stay the identical sizing or shrink–when signing a new lease, most want to know that they have area to mature. Support likely tenants realize the versatility of your area by supplying them digital obtain to floorplans and room arranging equipment so they can imagine a extensive-term romantic relationship with your residence.

Local community engagement

Networking is important to setting up a solid enterprise. Creating both equally digital and actual physical engagement opportunities– like concept boards, desirable common areas, and engaging social events– can aid occupants connect with you and just about every other. These offerings increase a different layer of value to your house brand and can enable you retain tenants when it is time to renew their lease.


Fantastic employers care about the wellbeing and contentment of their workers. Fitness centers and other wellness amenities may possibly not have the same clout as they did in the previous for attracting possible tenants, but they remain a high priority. Keep tenants by prioritizing air good quality, consolation, inexperienced areas, and mental and physical wellness applications.

Security & safety

Folks want to feel risk-free at operate, but they don’t want to have to lower through miles of pink tape to get site visitors into the making. An engagement platform like VTS Increase presents the best of both equally worlds: it maintains building security whilst providing tenants direct access management for their workforce and website visitors with confirmed cellular credentials.

Efficiency & comfort

Together the exact same lines as wellness, just about anything that tends to make tenants’ (and their employees’) life less difficult can boost efficiency and incorporate value to their enterprise. This can be everything from offering quick ways to pay out their lease, to partnering with area firms that supply essentials like dry cleansing, grocery supply, auto routine maintenance, and pet treatment. Use your digital system to present tenants with distinctive discount rates and special provides.

Developing your tenant engagement system

The best tenant engagement technique is just one that is invisible to the conclude customers. Listed here are a few strategies on how to build a seamless tenant encounter with small to no disruption to your tenants.

Regularity is key

Your tenant engagement strategy ought to require staff from all factors of your office environment building functions: residence management, routine maintenance, stability, and so forth. Get anyone on the exact same page with whatever technological know-how you use to make certain that occupants’ digital experiences translate seamlessly into bodily benefits.

Establish soreness points

Converse to your staff: what do they see performing very well? What needs advancement? How can you insert value to your tenants’ companies and assist them really feel additional engaged with the house and every other? Pinpointing friction at all points of call can support you get a clearer picture of what your tenant engagement method should really incorporate.

Make info-driven decisions

When you are applying technologies to keep track of tenant engagement, it’s quick to monitor traits and see when amenities aren’t staying used or if social occasions are slipping flat. Use short surveys to preserve traces of communication open and gauge tenant gratification. Be agile ample to adjust your strategy to better meet up with the demands of your tenants, increase your rental property’s performance, and make critical choices about cash improvements.

VTS Increase

VTS Increase makes use of ground breaking technological innovation to help you make a much better tenant working experience, both equally on the net and in-particular person so you can buck the development of empty place of work space and retain good tenants. Discover far more at VTS.com.

Kasey Tross

Freelance Author |


Kasey Tross

Kasey Tross is a freelance contributor to VTS. She has also offered written content for Pacaso, Safewise, LucidPress, ArtSmart, and Basic safety.com. Get in contact with Kasey on LinkedIn.

Next Post

Can You Use Commercial Carpet In Your Home?

Thu Aug 18 , 2022
Professional carpet. Even declaring it delivers strategies to intellect. Professional carpet can be long lasting. Immediately after all, it is positioned in higher-site visitors conditions, and has to stand up to a whole lot of don and tear. Industrial carpet is functional. It can be uncomplicated to change out modest […]
Can You Use Commercial Carpet In Your Home?

You May Like